Alex User Manual

Daily check

1. Open the team portal from the private admin link.
2. Check the low-stock count at the top of the dashboard.
3. Open Inventory to confirm snacks, prices, and stock look right.
4. Open Orders or Receipts if you need to review a purchase.

Add or edit a snack

1. Choose Products from the dashboard dropdown.
2. Enter the snack name, price, stock count, category, tags, and image.
3. Save the product.
4. Refresh the shop page and confirm the product card looks right.

Fix incorrect inventory

1. Choose Manual inventory.
2. Find the snack with the wrong count.
3. Enter the counted stock number from the cabinet.
4. Add a short reason, like restock, count correction, or damaged item.
5. Save the adjustment.

Review purchases

• Receipts shows customer name, items, total, payment method, and PIN details.
• Orders shows the payment and cabinet-code workflow status.
• PIN issue reports shows customers who said their code did not work.

Send reports

• Stock alert emails the current low-stock list.
• Weekly report emails sales, estimated fees, net sales, inventory, top items, and issues.
• If email ever fails, ask Mike to check SMTP settings.

Customer flow

1. Customer scans the QR code and adds snacks to cart.
2. Customer copies the payment note and pays with Cash App, Venmo, or Zelle.
3. Customer taps the confirmation button after payment.
4. The app creates a temporary cabinet PIN and stores the receipt.
5. Customer grabs only what they bought and closes the cabinet.

When to ask Mike

• The site is not loading or checkout fails.
• Email reports stop sending.
• The lock does not generate PINs.
• You need a new feature or a design change.